Many companies today are still operating on older versions of SharePoint, and some would argue that they’re getting by just fine. However, with the growing number of SharePoint experts and consulting services available, it is becoming increasingly possible to minimize the pain of a SharePoint migration. Here are five technical reasons you should reconsider.
SharePoint is one of the top business collaboration solutions on the market. A recent 2017 edition of The Forrester WaveTM listed Sharepoint 2016 as a leader in Enterprise Content Management. With this latest version that allows for hybrid environments, companies both large and small are taking advantage of the ability to customize specifically to their needs. With centralized control and synchronized updating, SharePoint 2016 is by far the most robust version available.
Many companies today are still operating on older versions of SharePoint, and some would argue that they’re getting by just fine. Migration is a big endeavor for any company, no matter how many employees are on your payroll. However, with the growing number of SharePoint experts and consulting services available, it is becoming increasingly possible to minimize the pain of a SharePoint upgrade. Here are five technical reasons you should reconsider:
Top 5 Reasons to Upgrade to SharePoint 2016:
- Ability to upload large files - Previous versions of SharePoint capped your upload capacity at 2GB, which was a problem for many businesses. When you upgrade, you can avoid that limitation altogether. While there isn’t an official max capacity, the recommended file size is 10GB. Anything more than that and you will risk timeouts or disconnections. Also, SharePoint 2016 users enjoy faster uploads using background intelligence service (BITS) rather than HTTP protocol.
- Building Hybrid Forms - SharePoint 2016 was designed to communicate directly with Office365 and offers better connectivity to the cloud for on-premises (“on-prem”) users. While technically the hybrid environment was an option for SharePoint 2013 users, huge improvements (i.e. OneDrive Redirection, Sites, Search and AppLauncher) were made with this latest version. Upgrading to SharePoint 2016 serves as a complete connection solution between employees and internal data management.
Hybrid sites features allows your users to have an integrated experience while using SharePoint Server and SharePoint Online sites. Users can follow SharePoint Server and SharePoint Online sites, and see them consolidated in a single list. They can also have a single profile in Office 365, where all of their profile information is stored. With Hybrid OneDrive for Business, users can sync files with Office 365 and share them with others and they can access their files directly through Office 365 from any device.
- Simplified Updates - SharePoint 2016 is derived from the same code base as SharePoint Online, Microsoft’s “most comprehensively tested version of SharePoint to date”. As compared to previous versions, SharePoint 2016 facilitates support and updates across both Office 365 and on-prem servers, and offers “zero downtime patching”. It was designed to let administrators patch the service at the same time users actively work with their files, search crawls and results, on the SharePoint Server farm. The number of untested patches has been reduced by Microsoft, meaning, the number of restarts required during updating process can be minimized.
- Compliance Center - If you’re planning to open up your SharePoint environment to the cloud, compliance and governance need to be top of mind. Now available to on-prem servers are features based on the Office 365 Compliance Center. The In-Place Policy Hold Center and the Compliance Center allow you to build your own policies and apply them against your environment.
In regards to DLP Queries, you can find content about common industry regulations using the eDiscovery Center and use that information to generate a report of offending documents. Your IT and compliance teams can them perform ad hoc or regularly scheduled reporting to monitor in the future. As for DLP Policies, the Compliance Policy Center can be used to notify your users when sensitive information is being stored and automatically protect those documents from improper sharing. Similar to standard retention policies, you can create basic policies that allow you to delete content in OneDrive for Business. This ensures that your SharePoint investment is providing the security and governance needed in a cloud-based environment.
- Workflows - Central to any organization are its processes and in order to orchestrate those processes, you need a workflow. SharePoint 2016 is built to incorporate proven workflows of its predecessors (SharePoint 2010 and 2013), but adds another level of stability and reliability.
The 2010 workflow platform is embedded into SharePoint and automatically installs when you install SharePoint Server 2016. The 2013 platform was designed with scalability in mind and also for increasing performance for large amounts of workflow activity. It is available when you install the Workflow Manager product and configure it to work with the SharePoint Server 2016 farm.
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